Template for Job Offer Acceptance Letter for Part-Time Position

A job offer acceptance letter for a part-time position is a formal message confirming your agreement to the employer’s offer. It expresses gratitude, restates essential details like start date and working hours, and shows enthusiasm for joining the company.

Accepting a part-time job is often an exciting opportunity—whether you’re balancing school, transitioning careers, or managing family commitments. A well-crafted part-time offer acceptance letter demonstrates professionalism, attention to detail, and commitment to success. This guide covers everything you need to know: structure, key elements, do’s and don’ts, sample templates, and formatting guidance to help you write confidently.

Key Elements of a Job Offer Acceptance Letter

Every professional acceptance letter should include:

• Greeting – Address the hiring manager or HR representative by name.
  Example: “Dear Mr. Thompson,”

• Expression of Gratitude – Thank the employer for the opportunity.
  Example: “Thank you for offering me the position of Customer Support Associate.”

• Formal Acceptance – Clearly state your acceptance.
  Example: “I am pleased to accept the part-time position at ABC Company.”

• Key Details – Reconfirm terms such as start date, work hours, or pay if discussed.
  Example: “As agreed, I will begin on April 10 and work 20 hours per week.”

• Closing Statement – Show excitement about joining the team.
  Example: “I look forward to contributing my skills and learning from your experienced team.”

• Signature – Include your full name and contact information.
  Example:
  Sincerely,
  [Your Full Name]
  [Your Email Address]
  [Your Phone Number]

Check out more acceptance letter templates.

Tips: Do’s and Don’ts

Do’s

• Be timely: Respond within 24–48 hours after receiving the offer.

• Confirm all details: Reiterate your start date, role, and working hours.

• Keep tone professional: Use formal language even if your employer is friendly.

• Express gratitude: Appreciation leaves a positive impression.

• Double-check spelling and tone: Proofread before sending.

Don’ts

• Don’t sound unsure: Avoid phrases like “I think I can start then.”

• Don’t discuss salary again: Negotiations should be finalized before acceptance.

• Don’t overexplain: Keep the message concise and focused.

• Don’t use casual slang: Maintain professional communication standards.

• Don’t delay your response: A late reply can seem disorganized.

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Sample Job Offer Acceptance Letter Templates

1. Standard Job Offer Acceptance Letter for Part-Time Position

Use this when accepting a typical part-time job offer via email or letter.

Subject Line: Job Offer Acceptance – [Your Name]

Dear [Hiring Manager’s Name],

Thank you for offering me the [Job Title] part-time position at [Company Name]. I am delighted to accept this opportunity and confirm my start date as [Start Date].

As discussed, I understand that my schedule will be [Days and Hours per Week]. I truly appreciate the opportunity to contribute to your team and look forward to beginning my role.

Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number]

2. Part-Time Offer Acceptance with Flexible Hours

Use this if you’ve negotiated specific days or hours.

Subject Line: Acceptance of Part-Time Job Offer and Work Schedule Confirmation

Dear [Supervisor’s Name],

I am pleased to accept the part-time [Job Title] position at [Company Name]. As discussed, I will begin on [Start Date], working [Specific Days or Hours].

Thank you for accommodating my schedule. I’m eager to contribute and to be part of the [Department Name] team. Please let me know if there are any forms I should complete before my first day.

Warm regards,
[Your Name]
[Your Contact Information]

Check out template for volunteer position acceptance letter.

3. Job Offer Acceptance Letter for Remote Part-Time Position

Use this when accepting a virtual or hybrid role.

Subject Line: Acceptance of Remote Part-Time Position – [Your Name]

Dear [Hiring Manager’s Name],

Thank you for offering me the opportunity to join [Company Name] as a [Job Title] in a remote part-time capacity. I am excited to accept the offer and confirm my start date as [Start Date].

Please share any onboarding details or access credentials I should prepare in advance. I’m grateful for the chance to collaborate with your team and contribute to [Company Objective].

Kind regards,
[Your Name]
[Your Email Address]
[Your Phone Number]

Formatting Tips

• Font & Size: Use Calibri, Arial, or Times New Roman (11–12 pt).

• Alignment: Left-align all text for a clean, professional look.

• File Type: Save as PDF if sending as an attachment; plain text for email is also fine.

• Length: Keep under 250 words for readability.

• Tone: Respectful, confident, and warm—avoid over-formality or stiffness.

Formal Example:

“I am honored to accept the offer and look forward to contributing to the company’s goals.”

Casual Example:

“Thanks so much for the opportunity—I’m really excited to get started!”

Check out acceptance letter template for relocation.

FAQs

How do I write a professional job offer acceptance letter for a part-time position?

Express gratitude, confirm the role, restate your start date and hours, and close politely.

Is it okay to accept a part-time job offer by email?

Yes. Email is common for part-time roles. Keep your subject line clear and include your full contact details.

Should I mention pay in my acceptance letter?

Only if it was negotiated and finalized. Otherwise, it’s not necessary.

Can I request a change in schedule after accepting?

It’s best to confirm any changes before accepting, but if unavoidable, communicate early and professionally.

What should I avoid in a part-time offer acceptance letter?

Avoid informal tone, oversharing, or revisiting compensation. Keep it short, positive, and clear.

Conclusion

A well-written job offer acceptance letter for a part-time position sets the right professional tone from day one. It demonstrates your reliability, gratitude, and readiness to contribute. Whether you’re starting your first job or balancing multiple commitments, taking the time to write a thoughtful letter shows maturity and respect for your employer’s time.

Explore more professional templates on MsCareerGirl.com to build your confidence, communication, and career success.