Template for Internship Acceptance Letter (With Examples & Writing Tips)

An internship acceptance letter template is a structured format used to confirm your acceptance of an internship offer formally. It expresses gratitude, reaffirms enthusiasm for the opportunity, and outlines key details such as start date or responsibilities.

For many young professionals and students, receiving an internship offer marks a pivotal step toward their career goals. Sending a well-written internship acceptance letter not only shows professionalism but also sets the tone for your upcoming role. This article guides you through essential elements, writing tips, formatting advice, and multiple sample templates to help you confirm your internship gracefully and confidently.

Key Elements of an Internship Acceptance Letter

A strong internship acceptance letter should include these key components:

• Greeting – Address your contact person or hiring manager directly.
  Example: “Dear Ms. Johnson,”

• Expression of Gratitude – Begin by thanking the organization for the offer.
  Example: “Thank you for offering me the Marketing Intern position at Bright Media Co.”

• Formal Acceptance – Clearly confirm that you’re accepting the offer.
  Example: “I am delighted to accept this internship opportunity.”

• Key Details – Restate essential information such as start date, duration, or location.
  Example: “As discussed, I will begin on June 3 and complete the 12-week program.”

• Closing Statement – End with a positive and professional tone.
  Example: “I look forward to contributing to the team and learning from this experience.”

• Signature – Include your full name and contact information.
  Example:
  Sincerely,
  [Your Name]
  [Your Phone Number]
  [Your Email Address]

Check out more acceptance letter templates.

Tips: Do’s and Don’ts

Do’s

• Be prompt: Send your acceptance within 24–48 hours of receiving the offer.

• Stay professional: Even if it’s an informal environment, maintain a polished tone.

• Confirm details: Reiterate start dates, internship duration, and any specific requirements.

• Express enthusiasm: Show genuine excitement about joining the organization.

• Proofread carefully: Typos or grammatical errors can leave a poor impression.

Don’ts

• Don’t delay your response: It may seem like you’re unsure or disorganized.

• Don’t overpromise: Avoid mentioning things you can’t deliver (like overtime availability).

• Don’t use slang or emojis: Keep communication clean and professional.

• Don’t forget gratitude: Always thank the employer for the opportunity.

• Don’t copy templates word-for-word: Personalize them to reflect your situation.

Check out template for job offer acceptance letter for part-time position.

Sample Internship Acceptance Letter Templates

Below are three editable examples you can use depending on your situation.

1. Standard Internship Acceptance Letter

Use this when formally accepting a typical internship offer via email or letter.

Subject Line: Acceptance of Internship Offer – [Your Name]

Dear [Hiring Manager’s Name],

Thank you for offering me the [Internship Position] role at [Company Name]. I am pleased to accept this internship opportunity and confirm my start date as [Start Date].

I appreciate the confidence you’ve shown in me, and I’m excited to contribute to the [Department Name] team. Please let me know if there are any forms or documents I should complete before my first day.

Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number]

2. Internship Acceptance Letter with Schedule Confirmation

Use this version if your internship has flexible dates or hours.

Subject Line: Confirmation of Internship Acceptance and Schedule

Dear [Supervisor’s Name],

I am thrilled to accept the internship offer for the [Department/Program Name] at [Company Name]. As discussed, I will begin on [Start Date] and will be available [Days/Hours per Week].

Thank you for accommodating my class schedule and for this incredible learning opportunity. I look forward to contributing to upcoming projects and gaining valuable industry experience.

Warm regards,
[Your Name]
[Your Contact Information]

Check out template for volunteer position acceptance letter.

3. Remote Internship Acceptance Email

Use this when accepting a virtual internship opportunity.

Subject Line: Remote Internship Acceptance – [Your Name]

Dear [Hiring Manager’s Name],

Thank you for the opportunity to join [Company Name] as a [Remote Internship Role]. I am excited to confirm my acceptance and look forward to collaborating with the team virtually.

Please confirm the onboarding schedule and any tools I should set up before the start date. I appreciate your support and look forward to beginning this remote experience on [Start Date].

Best regards,
[Your Name]
[Your Email Address]
[Your Phone Number]

Formatting Tips

• Font: Use professional fonts like Arial, Calibri, or Times New Roman (11–12 pt).

• Spacing: Maintain 1.0 or 1.15 line spacing for readability.

• File Format: If sending as an attachment, use PDF format to preserve layout.

• Structure: Left-align all text; avoid colored text or graphics.

• Tone: Keep it formal yet friendly—showing confidence and gratitude.

Formal Style Example:

“I am honored to accept the internship offer and look forward to learning from the team.”

Casual Style Example:

“Thanks so much for this opportunity—I’m really excited to get started!”

Check out acceptance letter template for relocation.

FAQs

How do I write a professional internship acceptance letter?

Keep it polite, concise, and positive. Mention your acceptance, express gratitude, and restate key internship details.

Should I send my internship acceptance letter by email?

Yes. Email is acceptable and preferred. Include a clear subject line and professional signature.

Can I negotiate start dates after accepting?

You can, but do so politely and only for valid reasons such as academic scheduling.

What if I change my mind after accepting the internship?

Notify the employer immediately, apologize for the inconvenience, and provide a valid reason.

Do I need to attach my resume again?

No, unless specifically requested. The acceptance letter alone is sufficient confirmation.

Conclusion

A well-crafted internship acceptance letter template ensures your professionalism and enthusiasm are clearly communicated. It’s a simple but powerful step toward building your reputation as a reliable and respectful professional woman entering the workforce.

Take the time to personalize your message, confirm details, and show appreciation—it makes all the difference.