Event Planning Basics – 4 Things You Need To Know
Thinking of planning an event? Perhaps you’re hoping to meet new clients or treat the ones you already have? Maybe you’re wanting to arrange a training event or you’re looking to celebrate your business success with your employees to boost morale? Whatever the idea behind the occasion, the idea of planning and hosting an event and making it successful can quickly become overwhelming, especially when guest numbers start to rise. The pressure and the sleepless nights can mount very quickly indeed!
So, what are the event planning basics? Read on for 4 things you need to know.
Planning software is your friend
As mentioned above, it’s completely normal for event planning to quickly become overwhelming. After all, there’s a lot to get right and even more that could go wrong! This is where event planning software comes in. When you invest in event planning software, you’re not only making your life a little easier, but you’re already creating a streamlined and highly anticipated experience for your guests to get excited about. Event planning software can help you with almost every aspect of your event, from guest lists and registrations to event information and advertising, itineraries, card payments, ticket sales and more. When everything is available in one place, it’s much easier to keep track of everything, allowing you to focus on other parts of your event.
Make your event memorable (for all the right reasons)
The digital world that we live in means that we all have our smart devices close at hand. So, when you plan your event it’s a good idea to design it with social media in mind. What could be better than promoting your business with stunning backdrops, smiling employees and a perfectly coordinated event? Consider a hashtag for your event and make sure it’s well-advertised throughout your venue, create areas that are ideal for selfies and group photos with gorgeous backdrops or quirky photo ops. From centerpieces and decorations to beautiful visual elements. Try to include as many as you can.
A major USP of your event could be your dedication and commitment to the planet by providing an event that has the environment in mind. A company that considers the future of the environment as a priority will certainly go down well with employees, guests and other potential clients. Choose a venue that has a good record of sustainability and eco-friendly choices, consider transport alternatives for guests, make your event as plastic-free as possible and consider food options that have a lower carbon footprint.
Start planning as soon as possible
It’s never too early to start planning your event. Sure, you’re already thinking about the office Christmas party. But the sooner you start making lists, and getting in touch with vendors and venues the less stressed you’ll be. Not only that, but you can guarantee to be at the top of waiting lists and get to choose from the best options available. Take these event planning basics to heart and stay ahead of the game!