Four Ways to Organise Your Team
Running a team can be hard work, with multiple people to manage along with sometimes hectic and demanding workloads there’s a lot to consider. If you’re looking for some ways to help improve how things are currently done, below are four ways which might help. Sometimes implementing small changes can often help the most, from introducing more face to face time with staff and managers, to opening more lines of communication – which they do say is key.
Get the team together
Whether it’s daily or weekly, getting everyone in the team together can be really beneficial as it allows you to come together and get a face to face run through. If your team is small enough then a quick daily catch up first thing in the morning to run through tasks and deadlines can be the best way to kick start your day. If you’re running a larger team then a once a week meeting to go through tasks, concerns or highlights might be a better option and help you stay on top of things.
Get the right tools
There are plenty of tools available to help you manage your workloads and team resource so investing in something to help with the day to day management can help. Tools such as Resource Guru are designed to help you keep an eye on all tasks and workflows which can be a big help, especially if you have multiple clients or projects on the go at once. Automating as much as you can or using internal tools to communicate with each other helps you stay on top of things and can allow you to get a great overview of the whole business.
They often say that the best leaders delegate, so if you’re getting to the stage where you’re able to delegate tasks, projects or deadlines to other people within your team, make use of the opportunity to do so. Freeing up some of your time from doing some of the daily tasks will allow you to step back and see where your team needs support or where you need to implement changes. This also allows you to spot opportunities or gaps within your team, to help with resource or skills set. If you notice that someone might be better suited to a different role, or might need support then you’ll be able to help with this.
Ask for input
Whilst you might think you have all the best solutions when it comes to organising your team, it’s often worth asking the people who work for you to offer some feedback. Someone who’s delivering the work and working on the day to day tasks and processes might have some valuable feedback or suggestions on how things could be changed so it’s worth listening to their opinion. Sending around a feedback survey allows your employees to offer some insight and allows them to do it anonymously if they want to.