Template for Follow-Up Email After Internship Interview
A follow up email template after internship interview is a professional message sent to express gratitude, reaffirm interest, and maintain a strong impression after an internship interview. Sending a timely internship interview follow updemonstrates professionalism, enthusiasm, and initiative—qualities that make a candidate stand out.
For career-focused women striving for growth, writing the right email can unlock new professional possibilities.
Whether your interview was with HR, a hiring manager, or a panel, a structured follow-up email ensures your application stays on their radar. This guide provides step-by-step instructions, best practices, and ready-to-use templates for professional women navigating post-internship interview communication.
Key Elements / Guidelines
When crafting a follow-up email after an internship interview, include these key components:
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Greeting: Politely address the interviewer.
Example: “Dear [Interviewer Name],” -
Express Gratitude: Thank them for their time and guidance.
Example: “Thank you for taking the time to speak with me about the [Internship Position] opportunity at [Company Name].” -
Reaffirm Interest: Show enthusiasm for the role and organization.
Example: “Our discussion reinforced my interest in joining [Company Name] and contributing to [specific team/project].” -
Highlight Key Points: Reference a topic or skill discussed during the interview.
Example: “I appreciated our conversation about [specific topic] and how my experience in [skill/experience] aligns with the internship objectives.” -
Optional Next Steps: Offer to provide additional information or documents.
Example: “Please let me know if I can provide any further information or materials to support my application.” -
Closing Statement: End politely and professionally.
Example: “Thank you again for your time and consideration. I look forward to the opportunity to contribute to your team.” -
Signature: Include your professional contact information.
Example: “[Your Name]
[Phone Number]
[Email Address]
[LinkedIn Profile (optional)]”
Check out more interview follow-up email templates.
Tips / Do’s and Don’ts
Do’s:
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Send promptly: Within 24–48 hours of the internship interview.
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Keep it concise: One to two short paragraphs.
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Personalize the email: Reference a discussion point from the interview.
Don’ts:
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Don’t be pushy: Avoid repeatedly asking about selection or next steps.
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Avoid grammar and spelling mistakes: Proofread carefully.
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Don’t include irrelevant information: Stay focused on gratitude and interest.
Check out follow-up email template after video interview.
Sample Templates
Here are three professional internship interview follow-up email templates for different scenarios:
1. Standard Internship Interview Follow-Up
Subject: Thank You – [Internship Position] Interview
Dear [Interviewer Name],
Thank you for taking the time to meet with me regarding the [Internship Position] at [Company Name]. I enjoyed learning more about your team and the exciting projects at [Company Name].
Our conversation reinforced my interest in the internship and how my experience in [specific skill] can contribute to your team. Please let me know if I can provide any additional information.
Best regards,
[Your Name]
[Phone Number]
[Email Address]
2. Follow-Up Highlighting Key Discussion
Subject: Follow-Up: [Internship Position] Interview
Hi [Interviewer Name],
I appreciate the opportunity to speak with you about the [Internship Position] at [Company Name]. I enjoyed discussing [specific topic] and how my background in [relevant skill/experience] aligns with the team’s objectives.
I am excited about the possibility of contributing to your organization and am happy to provide any additional information if needed.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Phone Number]
[Email Address]
Check out follow-up email template after phone interview.
3. Internship Interview Follow-Up with Next Steps Reference
Subject: Thank You – [Internship Position] Interview
Hello [Interviewer Name],
Thank you for meeting with me regarding the [Internship Position] at [Company Name]. I appreciated learning more about the team and discussing how my skills in [specific skill] could support ongoing projects.
I look forward to the next steps in the selection process and would be happy to provide any additional documents or information if needed.
Best regards,
[Your Name]
[Phone Number]
[Email Address]
Formatting Tips
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Font & Size: Use professional fonts like Arial or Calibri, 11–12pt.
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Paragraphs: Keep it concise—2–3 short paragraphs.
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Tone: Polite, professional, and enthusiastic.
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Email Signature: Include full contact information and optional LinkedIn profile.
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Proofread: Ensure correct grammar, punctuation, and clarity.
Check out template for follow-up email after no response.
FAQs
When should I send a follow-up email after an internship interview?
Within 24–48 hours to demonstrate professionalism and enthusiasm.
What should I include in an internship interview follow-up email?
Express gratitude, reaffirm interest, highlight key points, and optionally provide additional information.
Can I reference a specific discussion from the internship interview?
Yes, referencing a discussion point makes your email more memorable.
Should I ask about next steps?
Politely referencing next steps is acceptable but avoid sounding pushy.
What tone should I use in a follow-up email after an internship interview?
Maintain a professional, positive, and enthusiastic tone while keeping it concise.
Conclusion
A well-crafted follow up email template after internship interview reinforces your interest, professionalism, and qualifications, helping you stand out among internship candidates. Using these templates and tips ensures your internship interview follow up is timely, polished, and effective.
Explore more professional email templates on MsCareerGirl.com and bookmark this guide for future reference. Sharing it with fellow students and career-minded women can also enhance professional communication skills.
